Report an incident
How to report a security incident
Please contact the Oxford University Emergency Response team (OxCERT) via email on firstname.lastname@example.org to report an incident.
For urgent inquiries contact the team at +44 1865 282 222 or phone extension 82 222.
When reporting the incident please provide as much detail as possible including:
- Affected system and users (hostname, IP address, user names and account types)
- Date the incident occurred
- Has the incident been handled or do you need support?
- Are there any mitigations in place?
- Is personal or sensitive personal data at risk?
Suspect phishing messages
How to report a suspect phishing message
If you wish to report a phishing or other malicious email, please forward the message to email@example.com.
Remember to tell us whether or not you:
- Divulged any credentials
- Downloaded any attachments
- Clicked on any links
- Also include full email headers
Please note that the suspect phishing reporting service cannot respond to reports of spam messages or other forms of unsolicited email.
To reduce phishing incidents we are updating the University (SSO) log-in process. Find out more information about the changes to how you log-in.
When a security incident takes place, there are specific steps to take when working with OxCERT.
This process is used for reporting significant security events, such as the following:
- Unauthorised access or data breaches
- Disclosure of access credentials
- Acceptable use policy breaches
- Malware or intrusions involving systems that process or store sensitive information
- Intrusions that involve more than one system (lateral movement)
- Incidents that represent a significant risk to a department or the campus
- Advanced malware such as ransomware, remote access trojans (RAT), information stealers, etc.
- Physical data compromise or loss, e.g. theft or loss of computer equipment including storage devices
If you are a member of IT Support Staff, or a senior college/departmental officer or administrator, then working with OxCERT will help you to:
- Manage security incidents at the University of Oxford
- Combat rising security and accountability risks
- Reduce associated costs
If you are not a system administrator and suspect a violation of your computer's security has occurred, please contact your department's or college's IT Support Staff immediately. In case you are unable to contact your local support team, please do not hesitate to contact OxCERT directly.
For confidential email correspondence please use GnuPG encrypting to OxCERT's current public key:
Fingerprint: A8E1 FD4B 9770 C77A 75F0 5273 CE28 F2F2 5F88 68AF
Please do not send us messages protected via proprietary digital rights management or encryption systems like Outlook's protected messages – OxCERT won't be able to work with such systems.
If you wish to report a discovered vulnerability please notify firstname.lastname@example.org so that we can take action.
Please provide the following information:
- Your contact details, ideally an email address
- The affected URL/IP address and the type of vulnerability found
- Please give enough detail to enable us to reproduce the flaws so that it can be remediated as soon as possible
Whilst we are grateful for helpful responsible disclosures, the University of Oxford as a charity does not operate a formal bug bounty recognition programme. The University of Oxford issues, only in very rare circumstances, a letter of recognition for exceptionally high quality bug reports.